How Many Private Sessions Is Your Bookkeeping Costing You?

How Many Hours Are You Really Giving Away?

Spoiler: It might be more than you realize.

Running a Pilates studio means wearing a lot of hats: instructor, manager, creative, cleaner, social media planner, peacekeeper — and yes, bookkeeper. It’s easy to fall into the rhythm of “just doing it all” yourself, especially when you’re capable. But let’s talk about something that often gets overlooked: the cost of your time.

If you spend even 3–4 hours a week managing your books — sorting receipts, updating spreadsheets, checking your software — that adds up to 12-16 hours a month. And if you typically charge $80-100 for a private session… that’s $1,000–$1,600/month in time you’re giving away. Quietly. Behind the scenes.

And that’s before we count the mental energy it takes to keep track of it all.

Here’s the thing: you don’t need to become a finance expert to run a successful studio. But you do need clarity. You need to know what you’re earning, what you’re spending, and how things are tracking — without spending your Sunday evenings buried in bookkeeping.

A good financial support system doesn’t just save you time. It gives you breathing room. It lets you teach more, rest more, or finally take that Friday morning off without wondering what’s slipping through the cracks.

At Rooted Ledger, we believe your studio should feel just as centered behind the scenes as it does on the reformer. And your time? It's far too valuable to be spent in spreadsheets.

Let us handle the numbers, so you can focus on what you do best — building a business that moves with ease and intention.